{"id":29389,"date":"2022-03-10T07:44:00","date_gmt":"2022-03-10T15:44:00","guid":{"rendered":"https:\/\/alejandrorioja.com\/?p=29389"},"modified":"2023-10-23T20:51:14","modified_gmt":"2023-10-24T03:51:14","slug":"asana-review","status":"publish","type":"post","link":"https:\/\/alejandrorioja.com\/asana-review\/","title":{"rendered":"Asana Review 2024: A Cloud-Based Project Management Tool"},"content":{"rendered":"\n<p>Recently I talked about my most preferred <a href=\"https:\/\/alejandrorioja.com\/productivity-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">Productivity Tools of 2021<\/a> where I briefly mentioned <a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana&#8217;s<\/a> key features and why I love using it.&nbsp;<\/p>\n\n\n\n<p>After receiving a couple of queries about Asana, I thought of putting together a detailed review here. <\/p>\n\n\n\n<p>This article is an extensive review of Asana, so you have a better idea about its features, pros, and cons to help you get started. <\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"flex-video widescreen youtube\"><iframe loading=\"lazy\" title=\"Asana Review 2021\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/0LnMup3jcns?feature=oembed&showinfo=0&rel=0&modestbranding=1&iv_load_policy=3&playsinline=1&enablejsapi=1\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is Asana?<\/h2>\n\n\n\n<p><a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a>, a cloud-based project management tool, gives users a virtual workspace to collaborate on tasks. It allows you to make tasks as part of a larger project.&nbsp;<\/p>\n\n\n\n<p>You can assign them to specific team members and set a deadline for them. Also, you can receive notifications about approaching deadlines and the status of your assignment.<\/p>\n\n\n\n<p>Teams can work together on tasks by leaving comments for quick communication. You can also add files for document sharing.&nbsp;<\/p>\n\n\n\n<blockquote class=\"wp-block-quote\"><p><a href=\"https:\/\/www.cnet.com\/tech\/services-and-software\/zoom-use-apps-like-asana-and-dropbox-and-schedule-virtual-events-now\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> is excellent for short and long-term projects using the option to archive projects. You can do that just in case you need them in the future.<\/p><\/blockquote>\n\n\n\n<p>You can maximize your time and productivity by using Asana to organize your projects and tasks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How Does Asana Work?<\/h2>\n\n\n\n<figure class=\"wp-block-video\"><video controls src=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/Asana-video-review.webm\"><\/video><\/figure>\n\n\n\n<p>Individuals and teams can use <a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> to break down extensive work into digestible chunks. Workspace is a collaborative work area where users may work on projects and activities together.&nbsp;<\/p>\n\n\n\n<p>These are the main components of your Asana tool. You can build various workspaces for different teams and clients.&nbsp;<\/p>\n\n\n\n<p>Next are workspaces, which is the area where your sequence of tasks is. These are the most essential features in Asana, wherein we can make them public or private.&nbsp;<\/p>\n\n\n\n<p>In the projects area, you can color-code our workspaces. You can also use other criteria such as importance, assigned personnel, and labels or tags.&nbsp;<\/p>\n\n\n\n<p>You may create tasks, fill them with different information and manage your workload.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Asana Pricing: What Are My Options?&nbsp;<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1406\" height=\"870\" src=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12.png\" alt=\"Asana review\" class=\"wp-image-29393\" srcset=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12.png 1406w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12-768x475.png 768w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12-770x476.png 770w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12-385x238.png 385w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12-20x12.png 20w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12-300x186.png 300w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_14_12-600x371.png 600w\" sizes=\"(max-width: 1406px) 100vw, 1406px\" \/><\/figure>\n\n\n\n<p><a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> has options for almost any circumstance, and the price depends on the plan you want to get.&nbsp;<\/p>\n\n\n\n<p>Asana&#8217;s price ranges from free if you only need the essential functions to varied pricing. The latter works for enterprises with specific requirements.&nbsp;<\/p>\n\n\n\n<p>One remarkable thing is that we can save money by purchasing annually rather than monthly.&nbsp;<\/p>\n\n\n\n<p>If we pay annually, upgraded plans will only cost:<\/p>\n\n\n\n<ol><li>$10.99\/month for premium plans<\/li><li>$24.99\/month for business plans<\/li><\/ol>\n\n\n\n<p>Here are the options and how much each plan will cost every month:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Basic Plan &#8211; Free<\/h3>\n\n\n\n<p>This plan is excellent if we want to test it out or work on a tight budget. Through the basic plan, you can:&nbsp;<\/p>\n\n\n\n<ol><li>Create unlimited projects and tasks<\/li><li>Get unlimited file storage and messages.<\/li><li>View and integrate calendars<\/li><\/ol>\n\n\n\n<p>However, with this plan, you can only collaborate with a maximum of 15 users. But other than that, you can access <a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> as much as you can get.<\/p>\n\n\n\n<p>Most project managers would appreciate the option to establish due dates and divide tasks to employees. Managers enjoy task assignment since it assists them with supervising and team management.&nbsp;<\/p>\n\n\n\n<p>Additionally, Asana&#8217;s marketing materials are divided by use-case on their website.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Premium Plan &#8211; $13.49 per Person &#8211; Monthly<\/h3>\n\n\n\n<p><a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana&#8217;s Premium plan<\/a> removes the task restriction. It also allows users to invite an unlimited number of guests to watch the board without interacting.&nbsp;<\/p>\n\n\n\n<p>It also comes with an admin console that allows you to check what your team members are up to. Also, you can restrict their capabilities through this option.&nbsp;<\/p>\n\n\n\n<p>You can also get access to the new dashboard and timeline views. This allows you more control over how activities are proceeding.<\/p>\n\n\n\n<p>Furthermore, the timeline allows you to plan tasks and project dues.&nbsp;<\/p>\n\n\n\n<p>Other than that, the dashboard provides even more information in one look. This is excellent for people who are managing multiple projects or tasks.<\/p>\n\n\n\n<p>Thus, these upgrades became the most compelling reason to purchase the premium plan.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Business Plan &#8211; $30.49 per Person &#8211; Monthly<\/h3>\n\n\n\n<p>The Business plan aims to improve project portfolio management (PPM) and resource management tools to <a href=\"https:\/\/www.businesswire.com\/news\/home\/20210708005232\/en\/Asana-Names-SaaS-Industry-Leader-Andrew-Lindsay-to-Board-of-Directors\" target=\"_blank\" rel=\"noreferrer noopener\">executives and managers<\/a>.&nbsp;<\/p>\n\n\n\n<p>The Business plan is for <a href=\"https:\/\/alejandrorioja.com\/bigcommerce-review\/\" target=\"_blank\" rel=\"noreferrer noopener\">larger businesses or organizations<\/a> that require the Portfolios tool to keep track of everything.&nbsp;<\/p>\n\n\n\n<p>Additionally, proofing and forms are also essential elements for larger businesses. Proofing or annotations work on PDF, JPG, PNG, BMP, and GIF images to create subtasks on the spot.&nbsp;<\/p>\n\n\n\n<p>Also, the Workload function on the Business plan complements well with Portfolios. You can also achieve locking custom fields using this plan.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Enterprise Plan &#8211; Price Depends on the Service<\/h3>\n\n\n\n<p><a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana&#8217;s Enterprise plan<\/a> does not have a public price because it targets large businesses. It also requires a call to the company&#8217;s sales team.&nbsp;<\/p>\n\n\n\n<p>Large-scale features such as Security Assertion Markup Language (SAML) for handling single sign-on can be found here. This allows the IT department to control who has access to the company&#8217;s Asana membership.&nbsp;<\/p>\n\n\n\n<p>You can also disable native connections. This is to prevent unauthorized software from opening within your Asana projects.<\/p>\n\n\n\n<p>Here are some other distinct features of the Enterprise plan:<\/p>\n\n\n\n<ol><li>Priority Support<\/li><li>Data Transfer and Deletion<\/li><li>Custom Branding<\/li><li>User provisioning and de-provisioning<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Additional Features<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1683\" height=\"829\" src=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01.png\" alt=\"Asana tag options\" class=\"wp-image-29397\" srcset=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01.png 1683w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-768x378.png 768w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-1536x757.png 1536w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-770x379.png 770w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-20x10.png 20w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-385x190.png 385w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-1540x759.png 1540w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-300x148.png 300w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_28_01-600x296.png 600w\" sizes=\"(max-width: 1683px) 100vw, 1683px\" \/><\/figure>\n\n\n\n<p>Asana&#8217;s tags option makes tasks easier to find and pair with the advanced search feature. You won&#8217;t worry about searching for the right tasks.&nbsp;<\/p>\n\n\n\n<p>Interactive checkboxes allow you to mark tasks as you finish them. You can simply unmark if another user or you made a mistake.&nbsp;<\/p>\n\n\n\n<p>You can add specific details to a job vital to your team with custom fields and can categorize the task&#8217;s priority as low, medium, or high.&nbsp;<\/p>\n\n\n\n<p>Likewise, you can also add tasks statuses such as pending, in progress or waiting for approval. Additionally, a great feature of <a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> is to utilize dependencies between projects.&nbsp;<\/p>\n\n\n\n<p>Let&#8217;s say I have two tasks, A and B, and task B can only begin after job A is done. I can use dependence to indicate the relationship between them.<\/p>\n\n\n\n<p>A Gantt chart, such as the one provided by Asana&#8217;s Timeline, helps visualize these dependencies.&nbsp;<\/p>\n\n\n\n<p>All users can view the tasks displayed in a Gantt chart manner here. There are lines between tasks that represent dependencies that I can adjust at any time.&nbsp;<\/p>\n\n\n\n<p>The Gantt charts are handy for seeing how delays or an absence of a user affects the due dates. Lastly, Asana also allows users to divide tasks into sections.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Pros and Cons of Using Asana<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1623\" height=\"658\" src=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09.png\" alt=\"Asana pros and cons\" class=\"wp-image-29398\" srcset=\"https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09.png 1623w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-768x311.png 768w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-1536x623.png 1536w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-770x312.png 770w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-20x8.png 20w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-385x156.png 385w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-1540x624.png 1540w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-300x122.png 300w, https:\/\/alejandrorioja.com\/wp-content\/uploads\/2021\/08\/screenshot-asana.com-2021.08.03-19_30_09-600x243.png 600w\" sizes=\"(max-width: 1623px) 100vw, 1623px\" \/><\/figure>\n\n\n\n<p>Remember that what works for others may not be the best for you. So, take time to understand how the software can help.<\/p>\n\n\n\n<p>Here are the pros and cons of using Asana to make this decision easier for you.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Pros<\/h3>\n\n\n\n<ol><li><a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Best Free Plan<\/a>: Out of all the project management software I reviewed, Asana offers the best free plan you can get. In reality, most alternative PM software&#8217;s free plans are too limited for actual business use.<\/li><li>Multi-Functional: Users can access and manage projects and tasks in a variety of ways with Asana. Some project management programs out there only provide one or two functions.&nbsp;<\/li><li>Best Automation: Asana makes streamlining the things you regularly conduct a breeze. Automation saves users time and <a href=\"https:\/\/alejandrorioja.com\/productivity-tips\/\" target=\"_blank\" rel=\"noreferrer noopener\">increases productivity<\/a> by removing manual steps.<\/li><li>Great Team Communication: Asana includes outstanding features for team collaboration. It allows users to set priorities and give tasks to other members.&nbsp;<\/li><li>Teams can also use calendars to plan by overseeing each user&#8217;s schedule. Therefore, we can stay informed about any new modifications or developments.&nbsp;<\/li><\/ol>\n\n\n\n<p>Asana may also be used to keep track of all project to-do lists and discussions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Cons<\/h3>\n\n\n\n<ul><li>Limited Mobile Phone Application Usage: Every Asana plan includes a free iOS and Android mobile app. However, it somehow works better on a laptop or a computer screen since they&#8217;re bigger.&nbsp;<\/li><li>One Task per User Only: You cannot assign more than one user in tasks using Asana. To include additional users in on the task, you can use subtasks or add a collaborator for each task.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Wrapping up!<\/h2>\n\n\n\n<p><a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> is one of my top picks for a cloud-based project management tool.&nbsp;<\/p>\n\n\n\n<p>It&#8217;s a great task management tool with a lot more capabilities than others. You can try the basic plan, to begin with, and gradually move forward with a paid plan if your project requires so.&nbsp;<\/p>\n\n\n\n<p>I understand why some people might find Asana intimidating to use. However, when used smartly, it makes project management a breeze.<\/p>\n\n\n\n<p>Try Asana Premium for free <a href=\"https:\/\/alejandrorioja.com\/recommends\/asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a> and let me know how you find it!<\/p>\n\n\n\n<p>Did you like this article? Read more useful reviews and guides here:<\/p>\n\n\n\n<ul><li><a href=\"https:\/\/alejandrorioja.com\/understanding-integrated-marketing-communication\/\">Understanding Integrated Marketing Communication: Tool & Approaches<\/a><\/li><li><a href=\"https:\/\/alejandrorioja.com\/canva-review\/\">A Review of Canva and What Makes it Great!<\/a><\/li><li><a href=\"https:\/\/alejandrorioja.com\/product-managers-in-saas-businesses\/\">How Important Are Product Managers in SaaS Businesses<\/a><\/li><\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Recently I talked about my most preferred Productivity Tools of 2021 where I briefly mentioned Asana&#8217;s key features and why I love using it.&nbsp; After receiving a couple of queries about Asana, I thought of putting together a detailed review here. This article is an extensive review of Asana, so you have a better 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